Records and proof
The strength of an inspection file depends on what can be shown later. A good file links the report, the asset, the defect, the action and the next due date.
Most inspection files should identify the inspected item or task, the date, the competent person, the condition found, defects, recommendations and next review date.
If a defect is found, the evidence trail should show whether the item remained in use, was repaired, was withdrawn or had controls put in place.
For local operators across Scotland and the North East, each report should be easy to match to a site, town, building and equipment location.
Direct answers
Yes. Previous reports help show inspection history, recurring defects and whether corrective actions were completed.
The register should be updated so the report follows the equipment and the new responsible person can evidence its condition.
The report or visit notes should record why it was unavailable and what needs to happen next.
Official sources
Book an inspection
Send the equipment list, site postcode and any due dates. City Inspection Services will confirm scope, availability and the most sensible inspection schedule.
Quote intake
Site, assets, due dates.