Authority and competence

Competent Person Inspection Approach

A competent inspection is not just a calendar event. It is a judgement about equipment, use, deterioration, records and whether the duty holder has enough evidence to act responsibly.

Competent personInspection evidenceDuty holder clarity

What competence means on site

Competence has to match the regulation, the equipment and the risk. For inspection work, that means knowing what defects matter, how equipment is used, what records should exist and how findings need to be communicated.

  • Regulation-specific knowledge
  • Equipment condition judgement
  • Independence from routine servicing
  • Clear defect priority
  • Report evidence that a duty holder can use

Why independence helps

A servicing contractor may know the equipment well, but a formal examination should give the duty holder an impartial view of condition and compliance evidence. That independence is useful for insurers, auditors, principal contractors and management teams.

  • Separate servicing from formal examination
  • Reduce conflicts of interest
  • Improve defect close-out evidence
  • Support supplier assurance checks

How reports are written

Reports should be practical enough for a maintenance team and precise enough for a compliance file. A good report identifies the item, location, condition, defect urgency, next action and next due date.

  • Asset ID and location
  • Regulatory context
  • Defect severity
  • Photographic evidence where useful
  • Clear next steps

Direct answers

Questions customers ask before booking.

Can the same visit cover more than one regulation?

Often yes. Many sites combine LOLER, PUWER, PSSR planning when the same premises and asset records are involved.

Does a competent person need to be independent?

Independence is not the only factor, but impartiality is important. Separating formal inspection from routine servicing usually gives the duty holder a cleaner evidence trail.

What makes a report useful?

Useful reports identify what was checked, what was found, how serious the issue is, what action is needed and when the next inspection is due.

Book an inspection

Need a clear compliance report?

Send the equipment list, site postcode and any due dates. City Inspection Services will confirm scope, availability and the most sensible inspection schedule.

LOLERPUWERPSSRThorough examination

Quote intake

Site, assets, due dates.